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PRS Database Update

13th October 2026

PRS Database Update

PRS Key Overview

  • Launch Date: The service opens on 15 December 2026.
  • Regional Rollout: It rolls out region-by-region over a phased period affecting properties in our region beginning 15th January 2027 and closing 14th April 2027.
  • Landlords will need an active Landlord Registration Number and a Property Registration Number for each property. Landlords will likely initially need to visit the GOV.UK One Login
  • Cost: Registering as a landlord is free, but registering each rental property costs £65 per property per year. Entries must be renewed annually. 

What Information Is Collected

  • Landlord Details: Name, date of birth, home address, phone number, email address, and company/trust registration details if applicable. 
  • Property Details: Full address, ownership type, number of bedrooms, letting status, HMO status, selective licensing numbers, and tenant/household counts. 
  • Compliance Records: Gas Safe certificates, Electrical Installation Condition Reports (EICR), Energy Performance Certificates (EPC), and rent charged details.

Penalties for Non-Compliance

  • Fines: Local authorities can issue fines of up to £7,000 for failing to register or submitting false information.

Can landlords authorise their managing agent to enter information and documents?

  • Yes. Landlords will be able to give letting agents access to their property entries on the register on a property by property basis, and authorise their agent to provide certain information and upload documentation on their behalf. The landlord must start and end the registration for each property. It will be compulsory for landlords to enter the initial information for the property (ie property details, address, type, bedrooms, tenure, any joint landlords, whether it is occupied). At this point, they can choose to delegate authority by entering the agent’s email and clicking a button to submit the details. The managing agent will receive an email with a link, and will be required to enter a password before they can access the entry for the property. Once the managing agent has inputted information and documentation, the landlord will receive an email from the PRS Database. The landlord will be asked to check the information, and then submit the property for registration, along with paying the fee.
  • Other: Paul Wright & Co, when acting as the managing agent would recommend Landlords nominate them to provide delegated details including: Occupants, households, rent, furnishing, licensing and all safety certificates.